Project Documentation & Meeting Minutes Software
Simple, intuitive, and suitable for any industry. The powerful features of our meeting minutes software leave nothing to be desired! See for yourself — try out our web-based app today with a free demo account.
A comprehensive user manual describing all iPROT functions is also available. In our blog and FAQs you will regularly find tips and tricks on how to use iPROT efficiently.
- Web-based interface for structured meeting minutes and project documentation
- Available in German and English – language selectable per project (To the video)
- Automatic generation of clearly formatted PDF minutes
- Distribution via secure download links to all participants
- Revision-safe documentation preventing unauthorized modifications
- Universal search across all projects and entries
- Designed for construction, engineering, and project-driven teams
- Web-based application compatible with all modern web browsers
- Independent of operating system: Windows, macOS, Linux, iOS
- Compatible with smartphones and tablets (Android, iOS)*
- Intuitive and efficient operation
- Clear and professional meeting minutes layout
- Instant PDF preview of the entire minutes or individual topics
- Fast performance without delays
* Parts of the interface can be hidden when working on smaller devices.
- Unlimited meeting types per project (e.g., construction meetings, planning meetings, internal memos) – individually configurable
- Easy assignment of participants and distribution lists
- Structure in up to two chapter levels, topics, entries, and additions
- Differentiation between one-time and continuous topics (“endless topics”)
- Automatic transfer of open topics to subsequent meetings until completed
- One-click completion of topics and tasks*
- Multiple entry types (task, documentation, decision, deadline)
- Keyword tagging for improved searchability
- Attachments such as photos and documents (Dropbox integration)
- Subsequent additions and documented corrections
* Completed items can be shown or hidden in the minutes.
- Title page with individual customer or project logo
- Customizable footer
- Formatting options (bold, italics, bullet lists, tables, etc.)
- Highlighting of overdue tasks including delay duration
- Clear attendance and distribution lists
- List of all attachments at the beginning or end of the minutes
- Collective ZIP download of all attachments
- Configurable introductory or closing text
- Customizable email text for distribution
- One-click dispatch via the iPROT server
- Alternatively: Upload the PDF to your preferred project platform
- Full-text search across all topics and entries
- Search by persons, keywords, or entry types
- Filtering by project, chapter, or meeting type
- Time-based search
- Cross-project search (e.g., all open tasks for a specific person)
- Generate a summarized PDF document of the entire project or create a backup
- Differentiation between authors (login required) and recipients (no login required)
- Granular permission system (read/write access, administrator role)
- Project-dependent roles
- Project-specific email addresses
- Search and filtering within user administration
- Optional project email addresses
- Secure hosting in Germany
- Uptime greater than 99.99% in recent years
- GDPR compliant
- Encrypted HTTPS access
- Redundant backup system
- On the market since 2011
- Trusted by established construction companies
- Fast and responsive email support
