Audit-proofing is an essential core function of iPROT that has been integrated from the very beginning. Audit-proofing means that (digital) information is archived in a traceable, retrievable, unalterable, and tamper-proof manner. The term refers to the audit-proof archiving of information and documents that are subject to retention requirements or worth retaining. Audit-proof archiving is a key component for the compliance of information systems.
iPROT is designed so that the meeting minutes authored with it can be stored in an audit-proof manner. Specifically, this means that meeting minutes created and sent with iPROT can no longer be changed afterwards. This is an additional security mechanism that makes these meeting minutes tamper-proof.
However, it also means that meeting minutes can only be modified until they have been sent using the distribution function integrated in iPROT, or until new, subsequent meeting minutes have been started. Even typos can no longer be corrected afterwards and will remain in the meeting minutes forever. This can be inconvenient at times, but it guarantees all recipients of the meeting minutes that the author cannot make adjustments or changes afterwards. Necessary corrections or content-related changes can be made in the subsequent meeting minutes by adding an addendum to the affected entry or by creating a new entry on the topic. This, in turn, is transparent and clearly visible to everyone involved.
In summary, it can therefore be stated that audit-proofing makes the meeting minutes created and sent with iPROT
- resistant to changes and tamper-proof,
- transparently corrected and adjusted via the addendum function, and
- retrievable and able to be archived in an audit-proof manner.
