You can change existing topics or entries at any time – either by double-clicking on the topic or entry or by clicking on Edit in the context menu (three-dot menu at the top right).

For topics, you can change the name of the topic and its chapter assignment – regardless of which minutes this topic originally comes from – and you can specify whether it is a continuous or one-off topic and whether it is a public or internal topic.

Topics that were created as one-off topics in previous sets of minutes can be changed to recurring topics at a later point. Once switched, the topic will be included in the current set of minutes as a recurring topic and will remain there until it is marked as completed.

Entries, on the other hand, can only be changed from and in the current meeting minutes. As soon as the minutes have been sent or finalized, the entries are virtually “frozen” for audit-proof reasons and can no longer be subsequently changed. You must then make any adjustments in a separate entry or addendum to an entry.

Entries of the type Task always include a deadline by which the task must be completed. This deadline can be changed or adjusted at any time. To do so, click the pencil icon next to the date field and select a new deadline.

In the same way as the deadline, the responsible persons assigned to a task can also be updated after the fact – even for tasks from a set of minutes that has already been finalized. Simply click the pencil icon next to the responsible persons and update the assignments accordingly.

NOTE
You can continue to edit a meeting minutes that has already been created, even if you have already created a subsequent meeting minutes of the same meeting type. However, please note that you can only edit topics and entries from the meeting minutes that have not yet been completed and that you have just selected in the dark column on the far left. So if you want to edit an entry or a topic from another meeting minute that has not yet been completed in the same meeting type, you must do this in the meeting minute in which the respective topic or entry was created. The changes to topics and entries will then also be visible in all subsequent meeting minutes that have not yet been completed.