In order to use iPROT as efficiently as possible, you should familiarize yourself with the key terms and nomenclature of iPROT:

Projects #

You can manage several projects within iPROT. A project is, for example, the expansion of a hospital, the construction of a new shopping center or the introduction of a new IT infrastructure in a company. However, a project could just as easily be a specific area of the company, such as quality management.

Meeting types #

For large projects, there are usually several types of minutes, e.g. for planning meetings, project team meetings, committee meetings, plan dispatch, etc. In iPROT, each meeting type is given an abbreviation, e.g. PLAN for planning meetings. You can define any number of metting types yourself in iPROT. A meeting type can also be the dispatch of project documents. Zum Beispiel können Sie in iPROT für den Versand von Plänen einen eigenen Protokolltyp einrichten und damit die Versandprotokolle für das Verteilen der aktuellen Planstände auf einer Baustelle anlegen und dokumentieren.

Meeting minutes #

The meeting minutes within a meeting type are numbered automatically by iPROT. The minutes of the first planning meeting are given the number PLAN.001.

When creating new minutes, enter the place and time of the meeting and all the people present. In addition, any number of other people can be added to the distribution list so that they also receive the minutes.

Topics #

A meeting minutes document can consist of any number of topics. The topics are also numbered. PLAN.003.002 is the second new topic that was created in the minutes of the third planning meeting.

According to the idea of the endless minutes method, the minutes of each meeting contain not only new topics, but also all topics from previous meetings that have not yet been dealt with.

Chapter #

Each topic can be assigned to a chapter. This makes it possible to divide the protocol into clear chapters, e.g. general, planning, deadlines and costs. You can define any number of chapters in iPROT and specify the order in which they appear in the meeting record. iPROT distinguishes between two chapter levels. This gives you the option of structuring the content of your report in two levels.

Entries #

There can be any number of entries for each topic. New entries can be added to each topic in every meeting minute. Entries consist of formatted text. Input takes place in a convenient editor.

iPROT supports various types of entries that you can configure yourself. A task, a piece of information, a specification, etc. Two dates can be saved together with tasks: completed by and completed on. Responsible persons can also be named for each task. This enables clear tracking of all open tasks and easy assignment to the relevant persons.

Finally, any number of freely selectable keywords (so-called tags) can be entered for each entry to facilitate subsequent searches.

Additions #

Additions are short notes or comments as text to an entry. They can be added to entries in the current meeting minutes or to entries from previous ones. There can be any number of additions to each entry.