Revision security is an essential basic function of iPROT that was integrated from the outset. Audit compliance means that (digital) information is archived in a way that is traceable, retrievable, unalterable and tamper-proof. The term refers to the audit-proof archiving of information and documents that are subject to or worthy of retention. Audit-proof archiving is a central component for…
iPROT offers several options for structuring meeting minutes. Topics can be assigned in two chapter levels. You can create one or more entries within the topics. However, a longer list of entries on a topic can sometimes become somewhat confusing. In this case, the readability of the log can be improved if you give the entries in a topic…
In projects, it often happens that several users share a common project e-mail address in addition to their individual e-mail addresses. In principle, any number of users with the same e-mail address can be set up in iPROT. This means that you can “hide” the project team behind a project e-mail address. However, there is one restriction that must be…
In our blog entry on how to write meeting minutes effectively with iPROT, we briefly showed you how easy it is to send logs with iPROT. In this article, we would like to revisit this topic and discuss a few specific points relating to sending minutes: Check minutes before dispatch Once you have finished writing and compiling your report with…
Over time or over the years, a number of projects will quickly accumulate in your iPROT database. Since version 3.0, iPROT has had a comprehensive archive function. This makes it possible to archive entire projects without losing the meeting minutes and associated enclosures that have already been sent out. Your data is archived in iPROT in two stages: Stage 1…
Distributing plans is always a certain logistical challenge in construction projects. Since the almost universal spread of e-mail, this activity is no longer quite as time-consuming as it used to be when plans were still physically sent to the project participants on paper. But e-mail as a digital plan letter carrier also has its pitfalls. For example, it can happen…
